Background:
The Ministry of Health (MOH) will be receiving funding from the Global Fund to support the implementation of TB and HIV programmes. The main goal of the grant is sustaining gains made in HIV treatment and improving the quality of the programme, accelerating HIV prevention, addressing human rights barriers to assessing services, strengthening health and community systems to improve HIV, TB and SRH outcomes, scaling up the MDR -TB care and prevention and PLHIV given co-infection. To enable MOH Global Fund supported activities effectively, workforce is required to fill posts on fixed contract until 31st March 2027.
Job Title: Facility Data Clerk
Job Purpose: To ensure overall data management (Collection, collation, verification, reporting, data quality etc.) for all health programmes within the health facility. Data Clerk will ensure that data meets standards of reliability, transparency, accuracy, timeliness, and completeness.
Responsible to: Health Facility Manager-in charge
The responsibility of the Data Clerk
The responsibility of the Data Clerk under the general supervision of the Health Facility Manager, are expected to perform the following duties:
- Data collection and collating
- Ensure the availability of prescribed data collection tools.
- Ensure all data is collected using standard data element definitions and data collection tools.
- Update registers and patients’ cards (where applicable) on daily basis according to the prescribed instructions.
- Ensure completeness of data in the e-register on daily basis
- Work closely with other health facility staff collating and compilation of monthly reports.
- Ensure timely submission of all health facility’s performance reports according to the data flow guidelines.
- Data handling
- Ensure that all data is correct, complete, and consistent.
- Capture data in DHIS2 according to the reporting timelines.
- Validate data through integrity checks.
- Review of records and registers when needed.
Other responsibilities
- Always ensure safe storage and strict confidentiality of all the patients’ records/data.
- Ensure that all notifiable diseases are submitted timeously.
- Assist in surveys at facility or institutional level.
- Undertake any other any other functions directly related to data.
- Coordinate health facility monthly/quarterly data reviews.
- Conduct quarterly data verification of all the reported data.
- Pull out charts as needed for special reviews.
- Perform other duties as assigned.
Nothing in this job description restricts management rights to assign or reassign duties and responsibilities to this job at any time.
Qualification
- Diploma in Data Management/Information Management or related preferred. Or Minimum COSC with at least pass in Mathematics and English.
Experience
- Minimum 2 years’ experience in data collection, capturing and handling of data.
- Computer literacy required.
- Knowledge of DHIS2 will be an added advantage.
- Competencies and Skills:
- Knowledge in MS Windows is an advantage.
- Arithmetic skills
- Data processing skill
- Confidentiality and integrity
- Attributes
- Pay attention to details.
- Self-motivated.
- Can work in hard-to-reach area
Application Instructions
- Submission – Interested Candidates should send email and indicate position on the subject to: senate.lerotholi1@gov.ls and cc to annahmasetsoto@gmail.com before 16h30 on 21st June 2024.
- The application shall include covering letter accompanied by detailed CV and certified copies of their academic and training certificates, certified copy of their National Identity Card and full names and contact details of 3 Referees.
Human Resource Department
Ministry of Health,
P.O. Box 514,
Maseru 100, Lesotho.
Contacts: (266) 22314183
Only shortlisted and successful candidates will be contacted within two weeks from submission deadline. If you do not receive a call and email from us, consider application not successful.