MINISTRY OF HEALTH
CIRCULAR NOTICES NO. 2 OF 2024
P. O. BOX 514
MASERU 100
08th JULY, 2024
Applications are invited from suitably qualified candidates for the following positions tenable in the Ministry of Health.
JOB TITLE: DATA CLERK
GRADE: D
NO. OF POSITION: EIGHT (8)
RESPONSIBLE TO: HEALTH INFORMATION OFFICER
Job Purpose: To ensure overall data management (Collection, collation, verification, reporting, data quality etc.) for all health programmes within the health facility. Data Clerk will ensure that data meets standards of reliability. transparency, accuracy.
timeliness, and completeness.
MAIN DUTIES
1) Data collection and collating
- Ensure the availability of prescribed data collection tools.
- Ensure all data is collected using standard data element definitions and data collection tools.
- Update registers and patients cards (where applicable) on daily basis according to the prescribed instructions.
- Ensure completeness of data in the e-register on daily basis
- Work closely with other health facility staff collating and compilation of monthly reports.
- Ensure timely submission of all health facility’s performance reports according to the data flow guidelines.
2) Data handling
- Ensure that all data is correct, complete, and consistent.
- Capture data in DHIS according to the reporting timelines.
- Validate data through integrity checks.
- Review of records and registers when needed.
3) Other responsibilities
- Always ensure safe storage and strict confidentiality of all the patients records/data.
- Ensure that all notifiable diseases are submitted timeously.
- Assist in surveys at facility or institutional level.
- Undertake any other any other functions directly related to data.
- Coordinate health facility monthly/quarterly data reviews.
- Conduct quarterly data verification of all the reported data.
- Pull out charts as needed for special reviews.
- Perform other duties as assigned.
Qualification
- Diploma in Data Management/Information Management /Information
Technology
OR - Cosc with at least pass in Mathematics and English plus Minimum 2 years’ experience in data collection, capturing and handling of data.
Competencies and Skills:
- Computer literacy will be an added advantage.
- Knowledge in MS Windows is an advantage.
- Arithmetic skills
- Data processing skill
- Confidentiality and integrity
Attributes
- Pay attention to details
- Self-motivated
- Can work in hard-to-reach area
All candidates who apply for positions at Grade H level and above will be subjected to assessment process as per Public Service Regulations of 2008 – Division Ill section 24 (1)
Application forms are available at Ministry of Health and its departments throughout the country and should be hand delivered to our offices or addressed to;
Principal Secretary
Ministry of Health Headquarters
Corner Constitution Road
Human Resources Office, 2nd Floor
PO Box 514
MASERU. 100
Not later than 23rd July, 2024