SUPPLY OF LAPTOPS, TABLETS
SUPPLY AND DELIVERY OF ICT HARDWARE EQUIPMENT AT SADC SECRETARIAT
SPECIFIC PROCUREMENT NOTICE
INVITATION TO BID
Reference Number: SADC 3/5/1/97
Procurement entity: Southern African Development Community (SADC) Secretariat
Number and titles of lots: Four (04) Lot 1: Switches; Lot 2: Scanners, Laptops and Accessories; Lot 3: Servers and Storage; Lot 4: Call Manager and Utility Voice Mail, Access Points and IP Telephones
Location: SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA.
1.The SADC Secretariat herewith invites companies/firms to submit Bids to for the following contract: Supply and delivery of ICT Hardware Equipment at SADC Secretariat.
More details on the scope of the contract(s) provided in the Bidding Documents which can be downloaded, free of charge, from the following website: www.sadc.int
The procurement method used for this contract is Open Bidding as defined in the SADC Secretariat Guidelines for Procurement and Grants, edition August 2021 available at the following website: www.sadc.int
2.The Invitation to Bid is open to all companies/firms which satisfy the eligibility and qualification requirements stated in the Bidding Documents
3.The date and time of submission of the Bids at the address indicated in the Bidding Documents is 6th August 2024 at or before midnight Botswana time. Proposals received after this time and date, or submitted otherwise than indicated in the Bidding Documents shall not be considered and shall be returned unopened.
All notifications concerning this procurement process, including: modification of the Bidding Documents, results of the evaluation or cancellation notices, will be published on the following website www.sadc.int and will also be communicated directly to the bidders.
4.Interested companies/firms may seek clarification or/and additional information concerning this contract, only in writing and by latest 22nd July 2024 by 16:30 Hours Local Botswana time, from the following contact points.
Attention: Mr. Thomas Chabwera
Address: SADC Secretariat
Plot No. 54385, New CBD
Private Bag 0095
City: Gaborone
Country: Botswana
Telephone: +267 395 1863
Electronic mail address: tchabwera@sadc.int and copy: pchifani@sadc.int, esantos@sadc.int, lcunha@sadc.int
Responses to requests for clarifications will be posted on the SADC website by 26th July 2024 at midnight local Botswana time.
Description of the assignment: Supply and delivery of ICT Hardware Equipment at SADC Secretariat as follows: –
LOT 1: SWITCHES
| PART | DESCRIPTION | QUANTITY |
| A | ACCESS SWITCH | 9 |
| B | ACCESS POINTS | 21 |
| C | CORE SWITCH | 1 |
LOT 2: SCANNERS AND LAPTOPS & ACCESSORIES
| PART | DESCRIPTION | QUANTITY |
| A(I) | SCANNERS-A |
3 |
| A(II) | SCANNERS-B |
2 |
| B(I) | LAPTOPS-A |
3 |
| B(II) | LAPTOPS-B, DOCKING STATIONS, LAPTOP BAGS |
13 |
| B(III) | LAPTOPS-C, DOCKING STATIONS, LAPTOP BAGS |
130 |
| B(IV) | LAPTOPS-D |
3 |
| C | MONITORS / SCREENS |
100 |
LOT 3: SERVERS AND STORAGE (supply, install and configure)
| PART | DESCRIPTION |
QUANTITY |
| A | SERVERS |
2 |
| B | STORAGE |
1 |
LOT 4: CALL MANAGER AND UNITY VOICE MAIL, ACCESS POINTS AND IP TELEPHONES
| PART | DESCRIPTION |
QUANTITY |
| A | UNIFIED CALL MANAGER SERVER |
1 |
| B | UNIFIED CALL UNITY SERVER |
1 |
| C(I) | IP PHONES- A |
20 |
| C(II) | IP PHONES – B |
42 |